Workspace members can collaborate with other users that have been invited and have membership to a workspace. Members are also given workspace roles.

By default, when a workspace is initially approved and created, it will have only a single member (the user who requested the workspace) in the Workspace owners role and you can then invite other users into the workspace as members.

Adding members to a workspace

You can add members to your workspace by following these steps:

  1. Select the My workspaces link from the top navigation menu or the task link options within the body of the Home page. This will show you the My workspaces page with listings of your workspaces.
  2. Select the name of the workspace you want to add members. This will show you the workspace details page with menu options.
  3. Select the Members side menu options. This will show various list of workspace roles you can add a user as a member including Workspace owners, API developers and Support users.
  4. Select the Add users to workspace role link within the relevant workspace role list. This will show you the Add user form with the role already selected in the Role dropdown list - based on which Add users to workspace role link was selected from the Members page.
  5. Enter the email address of the user you want to add as a member to the workspace into the Email address of user text box.
  6. Select the Add user to role button to add that user as a member in the selected role. Or the Return to workspace members to cancel. Once a user is added as a member of a workspace role, you will see a Remove user from role link shown next to the added user's email address listing.

Only users with the Workspace owners role and displayed within the Workspace owners list can add or remove members from that workspace. And you can only add users with valid DfE email addresses (@education.gov.uk). You can add multiple users to a workspace role.

Removing members from a workspace

You can remove members from your workspace by following these steps:

  1. Select the My workspaces link from the top navigation menu or the task link options within the body of the Home page. This will show you the My workspaces page with listings of your workspaces.
  2. Select the name of the workspace you want to remove members. This will show you the workspace details page with menu options.
  3. Select the Members side menu options. This will show various list of workspace roles you can remove a user as a member including Workspace owners, API developers and Support users.
  4. Select the Remove user from role link to workspace role link within the relevant workspace role list. This will show the Remove user from role page
  5. Enter the email address of the user you want to remove to the workspace.
  6. Select the Remove user from role button to remove that user. Or the Return to workspace members link to cancel. Once the user is removed from the workspace role, that user will no longer have the permmissions associated with that workspace role.

Once a user is removed from a Workspace role, a notification is sent to the removed user advising them that they have been removed from that workspace role and workspace.